Position: Executive Assistant

Duration: 12 months, with possibility of extension

The objective of the position is to support the Director and the Deputy Director of Cooperation Office in daily administrative and logistical tasks. The role includes assisting in the organization of events, preparing and coordinating invitations, and maintaining effective liaison with relevant authorities. In collaboration with National Programme Officers (NPO)s, the position also involves monitoring and reporting on political developments and contributing to the positioning of Switzerland.

Main responsibilities:

• Provide administrative and logistical support to the Director and Deputy Director of Cooperation, including agenda management and meeting coordination.
• Organize meetings with governmental, non-governmental, and international partners; prepare briefing materials and take minutes.
• Liaise with governmental, non-governmental, and international partners to support cooperation activities.
• Support the organization of official missions, visits, receptions, and events, including those involving Swiss delegations and the Ambassador.
• Coordinate travel arrangements, duty trips, and logistical requirements in collaboration with the logistics team.
• Prepare and translate official correspondence, including letters, invitations, and Note Verbales.
• Maintain working relations with the Ministry of Foreign Affairs and other Tajik government institutions and follow up on cases related to relations between Switzerland and Tajikistan in coordination with the Swiss legal counsellor.
• Monitor political developments in collaboration with NPOs and the Security Officer and brief the Director and Deputy Director accordingly.
• Participate in political economy analysis and policy messaging relevant to Switzerland’s positioning.
• Coordinate workshops, seminars, and other activities with administration, finance, and programme teams.
• Perform other duties as required by the Swiss Cooperation Office.

Reporting Line:
Reports to the Country Director.

Required Qualifications:

• University degree or equivalent;
• Minimum of three years of relevant professional experience with international development cooperation organizations;
• Proven ability to work independently, manage multiple tasks, and meet deadlines;
• Strong interpersonal, negotiation, and diplomatic skills;
• Excellent organizational, analytical, and communication abilities;
• Proficiency in MS Office tools (Excel, Word, Outlook, Teams);
• Fluency in English, Tajik, and Russian (spoken and written);
• Flexibility with working hours

Terms and Conditions:

• Employment contract for 12 months with potential for renewal;
• Full time position based in Dushanbe;
• Competitive salary with social benefits package.

Application Procedure:

Interested applicants should submit the following documents:

1. A detailed CV
2. A copy of the most recent diploma, including transcript or grade sheet
3. A motivation letter
4. A copy of your passport or ID with photo

The Swiss Cooperation Office is an equal opportunity employer and does not discriminate based on race, gender, sexual orientation, or physical ability.

Application deadline: March 24, 2026. Please send all documents electronically to: dushanbe.recruitment@eda.admin.ch with cc:  dushanbe@eda.admin.ch

Please note: Applications submitted after the deadline, incomplete applications, or those lacking a motivation letter will not be considered. Only shortlisted candidates will be contacted. 

The Federal Department of Foreign Affairs (FDFA) regulary seeks qualified and motivated employees.

Job vacancies will be published through the state job web portal. You can tailor your search towards your requirements through various search criteria.

State job portal (de, fr, it)