DPR Assistant and Administrative Assistant for Legal, Human Rights, Budget, and Management Affairs (100%)
Start date: immediate (or upon agreement)
The Permanent Mission of Switzerland to the UN in New York promotes Switzerland’s interests at the UN Headquarters, in line with the country’s foreign policy goals. Under the political direction of the Swiss government, the Mission participates in the work of the UN’s principal organs (General Assembly, Security Council and Economic and Social Council).
Job Description
The Legal, Human Rights, Budget and Management Affairs team at the Swiss Mission is responsible for all legal, including sanctions and counter-terrorism matters, human rights, budgetary and administrative affairs regarding Switzerland’s membership in the United Nations. The head of the team also serves as Deputy Permanent Representative (DPR), to whom the candidate also serve as personal/administrative assistant.
We are currently looking to recruit a dynamic and well-organized person with a flair for administrative processes and a keen interest in diplomacy, multilateral affairs and the United Nations. The successful candidate will support the Permanent Mission of Switzerland during the intense final phase of Switzerland’s two-year mandate as Council member (2023-2024) and beyond. The successful candidate displays strong administrative skills and a highly structured approach to managing a significant volume of information while keeping track of multiple, parallel processes and thriving under pressure. Our ideal candidate combines these skills with a keen political interest in multilateral affairs and the UN in particular. Strong language skills in German and another Swiss official language, as well as in English, are crucial for the person we are looking to recruit.
Responsibilities
- DPR support (correspondence, calendar management, background information, logistical support)
- Administrative and logistical support of the Legal, Human Rights, Budget and Management team (14 persons), including management of information, contacts and calendars; correspondence in English and German/French; planning and assisting during events (in-person/on virtual platforms) and visits of high-level delegations
- In close collaboration with the Personal Assistant(s) of the Head of Mission: Preparation of meetings of the Head of Mission (documentation, background information, logistical support)
- Working on thematic files (to be determined), including participation in meetings, reporting, drafting of talking points, organization of events, independently and/or in support of other members of the team
Qualifications
- Previous work experience in an international setting; prior experience in the United Nations system a plus
- Preferably: Bachelor’s degree in human resources, commercial education, communication, or a related field, proven interest in multilateral affairs and familiarity with Swiss Foreign Policy
- Fluency in English, excellent knowledge of German or another Swiss official language (French or Italian) required
- Outstanding organizational and information management skills, ability to work efficiently and accurately under pressure
- Full computer literacy with Microsoft Office applications (Word, Excel, Outlook)
- High degree of personal integrity and trustworthiness, strong interpersonal skills
We Offer
- Inviting and intellectually inspiring work atmosphere in a multilingual setting within a motivated team of 10+ persons (size of Mission around 40 persons)
- Diversified work in a foreign representation and diplomatic environment
- Bright office that is conveniently located in midtown Manhattan, possibility to work remotely where indicated for health and safety reasons
- Salary range 70k – 76k and benefits package
- 401k plan with matching employer contribution
- 4 weeks paid vacation, with observance of American and some Swiss holidays
If interested, please send your resume, a letter of interest and salary expectations in PDF format to newyork.un.jobapplication@eda.admin.ch
Please write in the subject line “DPR Assistant and Administrative Assistant Legal, Human Rights Budget and Management Affairs” to ensure timely processing of your application.
Deadline for application: July 8, 2024
We will not review incomplete applications or those that do not adhere to the requirements above. Please note that only digital applications will be accepted. Those not considered for an interview will be destroyed at the end of the selection process.