Executive Office Manager
Switzerland through its development cooperation has been engaged in Nepal since 1959. With the establishment of its Embassy in Nepal in August 2009, Switzerland’s assistance in Nepal continues to focus on federal state building, employment and income through agriculture, rural infrastructure and vocational skills, as well as migration. Switzerland is committed to support Nepal’s socio-economic development and federal state building at national and subnational levels.
The Embassy of Switzerland offers a competitive salary and benefit package as well as a stimulating team and working environment. We are looking for a young, energetic Nepali National (female candidates are encouraged to apply) for the following position of a 2 years fixed term contract with possibility of extension:
Executive Office Manager (1)
As a member of the secretarial team, the post holder will assist the Deputy Head of Mission/Head of Cooperation and closely collaborate with the Secretarial Team in areas of coordination between the Ambassador and the Deputy Head of Mission.
The Executive Office Manager supports the Secretarial Team in:
- Managing contacts with Swiss Federal Department of Foreign Affairs (FDFA) and external stakeholders (e.g. other diplomatic missions, international development agencies, offices of the Government of Nepal, etc.);
- Effectively managing the day-to-day meetings, calendar management, and other associated services e.g. managing logistics for meetings, coordination of representation events/official dinners, preparation of guests list, etc.);
- Preparing formal letters, speaking notes, and Diplomatic Notes;
- He/she will work closely with the Deputy Head of Mission/Head of Cooperation to provide support to the Programme Management.
He/she will provide relief to the Assistant to the Ambassador’s Office and undertake other tasks and responsibilities as/when assigned by the Ambassador or the Deputy Head of Mission.
Required Technical Competence
Master’s degree in Business Studies/Business Management, or other relevant field; Diploma in Secretarial Science; At least 3 years of experience in relevant field; Excellent spoken and written English and Nepali; Excellent knowledge and aptitude of computer and different software applications; Excellent communication skills, including ease of communication with diplomatic missions and offices of the Government of Nepal; Excellent organizational skills.
Required Professional/Personal and Social Competence
High degree of personal responsibility, ability to work autonomously, ability to think ahead, assure confidentiality and professional integrity; Focused on objectives and results and the ability to cope with stressful situations; Pronounced ability for self-reflection, and proven capacity for learning and changing the way of thinking and working; Conceptual and analytic abilities; Good Interpersonal skills; Courtesy and Customer orientation; Time management and task prioritization; Ability to make decisions and to implement them; Goal and result oriented, innovation, to think out of the box, to be able to initiate changes and manage it; good team player, networking skills, negotiation skills, ability to deal with criticism and conflicts; Intercultural sensitivity; Sensitivity for gender questions, social inclusion and workforce diversity.
Detailed Terms of Reference (PDF, 478.3 kB, English).
Application in English with immediate contact address and a telephone number; an updated bio-data; copies of citizenship certificate and academic credentials; and reference from former employer(s) should reach at the latest by 17:00 hrs on 22 November 2019 through post or through email as attachment (please do not provide a link to google drive or any other cloud server) at email@example.com. Please clearly mark “Application for Executive Office Manager” respectively on the envelope / subject of the email.
Personnel and Administration (Chancery)
P.O. Box 113
Only shortlisted candidates will be contacted. The Embassy reserves the right to reject any or all applications without assigning any reasons.
The Embassy of Switzerland in Nepal promotes workforce diversity and applies positive discrimination to candidates from discriminated groups (women and candidates from Dalit, Janajati, Madhesi/Terai, and other minority community