Job vacancies

The Federal Department of Foreign Affairs (FDFA) regulary seeks qualified and motivated employees.

Job vacancies will be published through the state job web portal. You can tailor your search towards your requirements through various search criteria.

State job portal (de, fr, it)

Receptionist-Administrative Assistant

Offering an excellent and dynamic working environment, professional development, equal employment opportunities and a competitive remuneration package, the Embassy of Switzerland invites potential candidates to apply for the following vacancy:

Receptionist-Administrative Assistant

(Full-time position: 100%)

Scope of work: Under the general guidance of the Head of Finance, Personnel and Administration (HoFPA), as a Receptionist, you will be the first point of contact for guests and visitors. It will be your foremost responsibility to greet incoming guests and visitors, help them with directions or any appropriate information while maintaining a high level of confidentiality. You will be required to answer phone calls and other inquires in a professional and polite manner, and forward calls to the respective departments.

In your role as Administrative Assistant, you will perform a variety of administrative and staff support duties including organisation of team events and logistics for Embassy staff and incoming missions, translation and correspondence, filing, handling and re-directing mail, and similar tasks.

Required qualification and work experience:

  • University degree or equivalent diploma;  certification in office management will be a plus;

  • 3-5 years of related experience; previous experience in an office environment is preferred

  • Ability to build positive relationships with colleagues

  • Excellent interpersonal skills and talent in interacting with people in a positive and courteous manner

  • Strong written and verbal communication skills in English and Albanian, and a good command of French or German are required

  • Dependable, punctual and able to prioritise tasks in a flexible manner and according to importance

  • Very good organisational/time management skills and multi-tasking capability without compromising on quality

  • Proficient in handling office equipment including multiple-line telephone, printers, photocopy machines, as well as Microsoft Office applications, specifically MS Word and Excel.

Applications:

Interested candidates are invited to submit their application, specifying in the subject the position Receptionist-Administrative Assistant to tirana@eda.admin.ch until 23 November 2018.

Only e-mail applications will be accepted and must include:

  • A cover letter outlining motivation

  • An updated version of curriculum vitae with photo

  • A list of minimum 3 professional and personal references with contact numbers

     

    Please note: only the candidates selected for interviews will be contacted.